On-Campus Solicitation

Other Policy-Related Information

The following links elaborate on the Honor and Student Conduct Codes and related practices of the student disciplinary process. Failure to adhere to University policies may result in disciplinary action.

On-Campus Solicitation

In general, the University prohibits the sale and/or solicitation of goods or services on University property, except as provided by or specifically permitted by the University. This regulation applies to University of Lynchburg students and paid representatives of firms. Variance from this regulation requires written approval from the Office of Campus Engagement. Approval may be granted on a limited basis in a few specific cases:

1. Organizations affiliated with the University may be granted permission to sell products or services provided assurances are made that the privacy of students, particularly in residential rooms and study areas, is not violated. Organizations wishing to conduct fundraisers should gain permission from the Office of Campus Engagement about the desired event schedule to avoid conflict with previously scheduled fundraisers. Multiple fundraisers may not be held at the same place and time.
2. Outside salespersons or their student representatives may keep sales appointments in residential areas if they have the written permission of the Office of Campus Engagement and have a specific appointment with a resident. The written permission must be presented to the director of the Office of Residential Experience.

Priority of Requests: Preference will be given in the following order.

#1:  Student clubs and organizations

#2:  Campus offices and departments

#3:  External businesses and organizations

Sponsorship: All tabling events must be sponsored by a department or submit a facility rental request.

1. Internal clubs and organizations are sponsored by their campus faculty/staff advisor. For more information on faculty/staff advisors, please contact the Office of Campus Engagement.
2. External businesses and organizations not sponsored by a campus office/department must submit a facility rental request form the Office of Catering and Events via cateringandevents@lynchburg.edu.

Policies and procedures:

1. All tabling requests must be approved and scheduled before any group may use the available tabling spots.
2. No sales are permitted in academic areas.
3. Any audio used at tabling spots should be cognizant of what is going on around them; sound may be asked to be turned down or off.
4. Any group using a tabling spot on the University of Lynchburg’s campus must stay within the space assigned to them.
5. No doors, fire extinguishers, fire alarms or exit signs should be blocked by any setup included in any tabling.
6. Signage

1. All signage should be free standing (either on a table or right next to the table on the floor); no writing is allowed on the flooring or walls.
2. No signs should be hung or fixed to any walls, doors, windows or other fixtures.
3. Advertising signage should be clearly visible and indicate what is being sold or distributed.

7. If food and/or drink is going to be sold or given out for free it must be approved beforehand; please include this information on your initial request.
8. Any tabling that solicits must have approval from Student Activities before coming on campus.
9. Furniture near tabling spots must not be moved.
10. External guests that table on campus may do so between 10am and 2p Monday through Friday; after scheduling a specific tabling spot.
11. Vendor tables will be limited to two vendors per location, as long as they are not offering competing products.
12. Receipt of any material the University Community is voluntary. The sponsor may not force someone to stop or accept any item, material or give away.
13. All tabling, distribution, signage or other items presented during a tabling must follow University of Lynchburg guidelines.
14. The University of Lynchburg reserves the right to ask the group, individual or organization to remove signage, materials, product or other items from the tabling event.

The University does not provide lists of student names, email addresses, physical addresses, or telephone numbers for sales, campaigns, or solicitations.

Vending machine contracts are arranged and executed by the Finance Office, which must give its specific approval before any such machine may be placed on campus.